Skip to content
Looking for HR software built for US teams?Visit our US site →
WalnutsHR is now live in Canada — try Pro free for 30 days. Start free
Skip to content
walnutsHR
Healthcare in Ontario

HR software for clinics, dental offices, and medical practices in Ontario

Healthcare teams of 5–50 in Ontario need HR software that understands provincial rules — minimum wage of $17.20/hr, the 10 statutory holidays observed here, and the compliance particulars below. WalnutsHR handles all of it in one workspace, priced in CAD.

Last reviewed: April 2026

ON min wage

$17.20 /hr

Stat holidays 2026

10

WalnutsHR

$10 CAD/emp/mo

What clinics, dental offices, and medical practices in Ontario deal with every week

  • Credential and licence tracking: RN, LPN, RMT, RDH, CDA registration must stay current — one lapsed licence and a provider cannot bill.
  • Shift work across 24/7 operations: if you run evenings or weekends, overtime and stat-holiday pay calculations get complex quickly.
  • Malpractice and privacy requirements: PHIPA (Ontario), PIPA (Alberta, BC), and PIPEDA all require specific handling of patient-adjacent HR data.

Ontario specifics for clinics, dental offices, and medical practices

  • The Employment Standards Act (ESA) applies to most employees in Ontario.
  • Working for Workers Four Act introduced job-posting pay-transparency rules.
  • Federal employees (banks, telecom, airlines) are covered by the Canada Labour Code instead.

Governing body: Ontario Ministry of Labour, Immigration, Training and Skills Development.

How WalnutsHR handles it

  • Credential expiry dates on each employee's record with advance reminders, so an RN's annual CNO registration renewal never catches you off guard.
  • Shift scheduling with premium rules for evenings, weekends, and statutory holidays (per province) — no spreadsheet reconciliation.
  • Canadian-region database hosting and PIPEDA-aligned access controls, so your patient-facing staff's records have the right audit trail and your primary HR database is provisioned in a Canadian region.

Try the payroll calculator

Pre-filled for a median healthcare salary in Ontario. Adjust any of the inputs.

Your details

Estimate

2026 tax year · paid biweekly

Net pay per period

$2,107

Annual take-home: $54,778 of $70,000

DeductionPer periodAnnual
Gross pay$2,692$70,000
CPP / QPP$152$3,957
EI / QPIP$42$1,096
Federal tax$282$7,323
Provincial tax$110$2,847
  • • Estimated using 2026 tax brackets.
  • • Assumes only the basic personal amount; other TD1 credits (spousal, dependants, disability, tuition) would further reduce tax.
  • • Does not include RRSP contributions, taxable benefits, or pension adjustments.
  • • For official deductions, use CRA's Payroll Deductions Online Calculator (PDOC).
Automate this with WalnutsHR — try free for 30 days

FAQ for clinics, dental offices, and medical practices in Ontario

Can WalnutsHR track professional credentials (RN, LPN, RMT, etc.)?+
Yes — credentials are stored as documents with issuing body, registration number, and expiry date. Reminders fire ahead of expiry. You still renew with the provincial college; we just make sure you don't miss the date.
How does overtime work for clinic staff?+
Provincial employment standards apply. Ontario is over 44 hrs/week at 1.5×; BC is over 8 hrs/day or 40 hrs/week at 1.5×, and 2× after 12 hrs/day; Alberta is over 8 hrs/day or 44 hrs/week. WalnutsHR applies the correct province's rules automatically.
Is employee data covered by PHIPA or PIPEDA?+
HR data (payroll, time off, performance) typically falls under PIPEDA or provincial private-sector privacy laws (Alberta PIPA, BC PIPA). Patient-facing information is covered by PHIPA (Ontario) and similar statutes — but that's your clinical system's job, not HR software's. WalnutsHR is PIPEDA-aligned for HR data.
Can hygienists, assistants, and doctors have different access levels?+
Yes — roles control visibility. Admin staff see payroll; clinical roles see only their own records; practice owners see everything.

Related reading

Start free for your healthcare team in Ontario

Canadian-region database hosting, ON-aware employment standards, bilingual EN/FR, and a 30-day free trial.

Start free