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walnutsHR
Technology in Ontario

HR software for tech companies in Ontario

Technology teams of 10–100 in Ontario need HR software that understands provincial rules — minimum wage of $17.60/hr, the 10 statutory holidays observed here, and the compliance particulars below. WalnutsHR handles all of it in one workspace, priced in CAD.

Last reviewed: April 2026

ON min wage

$17.60 /hr

Stat holidays 2026

10

WalnutsHR

$10 CAD/emp/mo

What tech companies in Ontario deal with every week

  • Equity plus RRSP coordination: balancing stock-option vesting with group-RRSP matching is painful without a single source of truth for total compensation.
  • Remote-first across provinces: a 30-person Toronto startup with remote hires in BC, Alberta, and Quebec is already dealing with four distinct employment-standards regimes and four provincial tax tables on day one.
  • Contractor-vs-employee classification: CRA's six-factor test trips up fast-growing teams that rely on dev contractors; misclassification can trigger retroactive CPP/EI assessments years later.

Ontario specifics for tech companies

  • The Employment Standards Act (ESA) applies to most employees in Ontario.
  • Ontario's general minimum wage is $17.60/hr until September 30, 2026; it increases to $17.95/hr on October 1, 2026.
  • Working for Workers Four Act introduced job-posting pay-transparency rules.
  • Federal employees (banks, telecom, airlines) are covered by the Canada Labour Code instead.

Governing body: Ontario Ministry of Labour, Immigration, Training and Skills Development.

How WalnutsHR handles it

  • Multi-province employee records for ON/BC/AB/QC teams from one workspace — each person's province, local statutory holidays, and leave rules tracked automatically and ready to export to your payroll provider.
  • Employee profiles capture equity grants alongside base salary, with visibility controlled by role so numeric values stay hidden from peers.
  • Contractor records kept separate from employee records with their own documents and workflows, giving you a clean paper trail for any future CRA audit.

Try the payroll calculator

Pre-filled for a median technology salary in Ontario. Adjust any of the inputs.

Your details

Estimate

2026 tax year · paid biweekly

Net pay per period

$2,736

Annual take-home: $71,135 of $95,000

DeductionPer periodAnnual
Gross pay$3,654$95,000
CPP / QPP$179$4,646
EI / QPIP$43$1,123
Federal tax$483$12,560
Provincial tax$213$5,536
  • • Estimated using 2026 tax brackets.
  • • Assumes only the basic personal amount; other TD1 credits (spousal, dependants, disability, tuition) would further reduce tax.
  • • Does not include RRSP contributions, taxable benefits, or pension adjustments.
  • • For official deductions, use CRA's Payroll Deductions Online Calculator (PDOC).

FAQ for tech companies in Ontario

Do early-stage tech startups need HR software?+
Not at 3 employees. Usually around 8–12, when a founder stops personally handling onboarding and payroll questions. See our guide on when to hire your first HR person for the fuller heuristic.
How do you handle equity or stock options in WalnutsHR?+
Equity grants live on each employee's profile with visibility controlled by role. Numeric values are hidden from peers and visible to admins and the employee themselves. WalnutsHR is not a cap-table tool — pair it with Carta or Pulley for grant issuance and vesting math.
Can WalnutsHR handle a team split across multiple provinces?+
Yes. Each employee's record carries their province, and statutory-holiday and leave-rule tracking applies the correct provincial treatment automatically. A 20-person team spread across ON, BC, AB, and QC gets four different profiles in one workspace, every employee tagged with the jurisdiction your payroll provider needs.
We use a lot of contractors. Does WalnutsHR work for us?+
We keep contractor records separate from employee records, with their own documents and workflows. You'll want to audit your contractor relationships against CRA's six-factor test regardless of software — misclassification can lead to retroactive CPP/EI assessments. Our HR compliance mistakes guide walks through the red flags.

Related reading

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Canadian-region primary storage; cross-border processing is disclosed,ON-aware employment standards, bilingual EN/FR, and a 30-day free trial.

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