Cookie Policy

Last updated: April 22, 2026

This Cookie Policy explains how WalnutsHR Inc. ("WalnutsHR," "we," "us," or "our") uses cookies and similar technologies when you visit our website at walnutshr.com and our application at app.walnutshr.com.

We treat non-essential cookies as opt-in. Analytics and product-measurement cookies do not load until you accept them via the cookie banner, in line with Canadian privacy expectations (PIPEDA and provincial statutes) and EU/UK ePrivacy rules.

1. What Are Cookies?

Cookies are small text files placed on your device when you visit a website. They are widely used to make websites work efficiently and to provide information to site owners.

2. Types of Cookies We Use

Strictly Necessary Cookies

These cookies are essential for the website to function properly. They enable core features such as security, session management, and accessibility. You cannot opt out of these cookies.

• Session cookies: Maintain your session while browsing
• Security cookies: Help detect and prevent security threats
• Cookie consent: Remember your cookie preferences

Analytics Cookies (opt-in)

These cookies help us understand how visitors interact with our website and product. They only load after you accept the cookie banner. Decline and nothing in this category is set. The analytics we use:

• PostHog: Product analytics, session events, heatmaps, and performance (Core Web Vitals). Sets a first-party cookie on .walnutshr.com so we can connect your journey from marketing site to the signed-in product for funnel analysis.
• Vercel Web Analytics and Speed Insights: Aggregated, privacy-preserving page-view counts and performance measurement.

We do not use cookies for advertising retargeting or sharing with third-party ad networks.

Functional Cookies

These cookies enable enhanced functionality such as remembering your theme preference (light/dark mode) and language settings.

Marketing Cookies

We do not currently run a marketing-cookie category (no retargeting pixels, no ad-network trackers). If this changes, we will update this policy and re-prompt for consent.

3. Third-Party Cookies

Some cookies are placed by third-party services that appear on our pages:

• Clerk: Authentication and session management (app only)
• Stripe: Payment processing (on checkout pages only)
• PostHog: Product analytics and feature flags (opt-in, marketing and app)
• Vercel: Web Analytics and Speed Insights (aggregated, privacy-preserving)

Cookies set by US-based providers (PostHog, Vercel) result in the associated event data being processed in the United States. See Section 9 of our Privacy Policy for the cross-border safeguards we apply.

4. Managing Your Cookie Preferences

You can manage your cookie preferences in several ways:

• Cookie banner: Use our cookie consent banner to accept or decline non-essential cookies.
• Browser settings: Most browsers allow you to block or delete cookies through settings.
• Device settings: Mobile devices typically offer cookie controls in their privacy settings.

Please note that blocking certain cookies may affect your experience and limit functionality on our site.

5. Cookie Retention

• Session cookies: Deleted when you close your browser
• Persistent cookies: Retained for up to 12 months, depending on purpose
• Consent cookies: Retained for 12 months to remember your preferences

6. Updates to This Policy

We may update this Cookie Policy from time to time. Changes will be posted on this page with an updated date.

7. Contact Us

If you have questions about our use of cookies, contact us at:

Email: privacy@walnutshr.com

See also our Privacy Policy and Security page.