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Healthcare in Ontario

HR software for clinics, dental offices, and medical practices in Ontario

Healthcare teams of 5–50 in Ontario need HR software that understands provincial rules — minimum wage of $17.60/hr, the 10 statutory holidays observed here, and the compliance particulars below. WalnutsHR handles all of it in one workspace, priced in CAD.

Last reviewed: April 2026

ON min wage

$17.60 /hr

Stat holidays 2026

10

WalnutsHR

$10 CAD/emp/mo

What clinics, dental offices, and medical practices in Ontario deal with every week

  • Credential and licence tracking: RN, LPN, RMT, RDH, CDA registration must stay current — one lapsed licence and a provider cannot bill.
  • Shift work across 24/7 operations: if you run evenings or weekends, overtime and stat-holiday pay calculations get complex quickly.
  • Malpractice and privacy requirements: PHIPA (Ontario), PIPA (Alberta, BC), and PIPEDA all require specific handling of patient-adjacent HR data.

Ontario specifics for clinics, dental offices, and medical practices

  • The Employment Standards Act (ESA) applies to most employees in Ontario.
  • Ontario's general minimum wage is $17.60/hr until September 30, 2026; it increases to $17.95/hr on October 1, 2026.
  • Working for Workers Four Act introduced job-posting pay-transparency rules.
  • Federal employees (banks, telecom, airlines) are covered by the Canada Labour Code instead.

Governing body: Ontario Ministry of Labour, Immigration, Training and Skills Development.

How WalnutsHR handles it

  • Credential expiry dates on each employee's record with advance reminders, so an RN's annual CNO registration renewal never catches you off guard.
  • Shift scheduling with premium rules for evenings, weekends, and statutory holidays (per province) — no spreadsheet reconciliation.
  • Primary HR database provisioned in a Canadian region. Provider-chain legal-process risk may still remain; PIPEDA-aligned access controls help your patient-facing staff's records keep the right audit trail.

Try the payroll calculator

Pre-filled for a median healthcare salary in Ontario. Adjust any of the inputs.

Your details

Estimate

2026 tax year · paid biweekly

Net pay per period

$2,081

Annual take-home: $54,106 of $70,000

DeductionPer periodAnnual
Gross pay$2,692$70,000
CPP / QPP$152$3,957
EI / QPIP$43$1,123
Federal tax$290$7,532
Provincial tax$126$3,283
  • • Estimated using 2026 tax brackets.
  • • Assumes only the basic personal amount; other TD1 credits (spousal, dependants, disability, tuition) would further reduce tax.
  • • Does not include RRSP contributions, taxable benefits, or pension adjustments.
  • • For official deductions, use CRA's Payroll Deductions Online Calculator (PDOC).

FAQ for clinics, dental offices, and medical practices in Ontario

Can WalnutsHR track professional credentials (RN, LPN, RMT, etc.)?+
Yes — credentials are stored as documents with issuing body, registration number, and expiry date. Reminders fire ahead of expiry. You still renew with the provincial college; we just make sure you don't miss the date.
How does overtime work for clinic staff?+
Provincial employment standards apply. Ontario is over 44 hrs/week at 1.5×; BC is over 8 hrs/day or 40 hrs/week at 1.5×, and 2× after 12 hrs/day; Alberta is over 8 hrs/day or 44 hrs/week. WalnutsHR applies the correct province's rules automatically.
Is employee data covered by PHIPA or PIPEDA?+
HR data (payroll, time off, performance) typically falls under PIPEDA or provincial private-sector privacy laws (Alberta PIPA, BC PIPA). Patient-facing information is covered by PHIPA (Ontario) and similar statutes — but that's your clinical system's job, not HR software's. WalnutsHR is PIPEDA-aligned for HR data.
Can hygienists, assistants, and doctors have different access levels?+
Yes — roles control visibility. Admin staff see payroll; clinical roles see only their own records; practice owners see everything.

Related reading

Start a free trial for your healthcare team in Ontario

Canadian-region primary storage; cross-border processing is disclosed,ON-aware employment standards, bilingual EN/FR, and a 30-day free trial.

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