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Nonprofits in Ontario

HR software for nonprofit and charitable organizations in Ontario

Nonprofits teams of 5–60 in Ontario need HR software that understands provincial rules — minimum wage of $17.20/hr, the 10 statutory holidays observed here, and the compliance particulars below. WalnutsHR handles all of it in one workspace, priced in CAD.

Last reviewed: April 2026

ON min wage

$17.20 /hr

Stat holidays 2026

10

WalnutsHR

$10 CAD/emp/mo

What nonprofit and charitable organizations in Ontario deal with every week

  • Mix of employees, volunteers, and contractors: each has different legal status, different records, and different reporting requirements.
  • Grant-funded restricted salaries: when payroll dollars come from earmarked grants, the accounting needs to trace the funding source back to the employee's time.
  • Board governance and CRA charitable return: T3010 requires specific disclosures about the five highest-paid employees and other workforce details.

Ontario specifics for nonprofit and charitable organizations

  • The Employment Standards Act (ESA) applies to most employees in Ontario.
  • Working for Workers Four Act introduced job-posting pay-transparency rules.
  • Federal employees (banks, telecom, airlines) are covered by the Canada Labour Code instead.

Governing body: Ontario Ministry of Labour, Immigration, Training and Skills Development.

How WalnutsHR handles it

  • Employees, volunteers, and contractors tracked as distinct record types with their own fields and visibility rules.
  • Cost coding per employee so you can tie payroll lines back to the restricted grant that's funding them.
  • Standard reports export the workforce data your board treasurer needs for the annual T3010 without spreadsheet wrangling.

Try the payroll calculator

Pre-filled for a median nonprofits salary in Ontario. Adjust any of the inputs.

Your details

Estimate

2026 tax year · paid biweekly

Net pay per period

$1,829

Annual take-home: $47,541 of $60,000

DeductionPer periodAnnual
Gross pay$2,308$60,000
CPP / QPP$129$3,362
EI / QPIP$38$984
Federal tax$228$5,929
Provincial tax$84$2,184
  • • Estimated using 2026 tax brackets.
  • • Assumes only the basic personal amount; other TD1 credits (spousal, dependants, disability, tuition) would further reduce tax.
  • • Does not include RRSP contributions, taxable benefits, or pension adjustments.
  • • For official deductions, use CRA's Payroll Deductions Online Calculator (PDOC).
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FAQ for nonprofit and charitable organizations in Ontario

Can we track volunteers separately from paid staff?+
Yes — volunteers are a distinct record type. You can capture their hours, assignments, and emergency contacts without mingling them with payroll-bearing employee records.
Our salaries are funded by multiple grants. Can the system handle that?+
Yes, through cost coding on each employee's record. You assign each person (or each time period) to a grant code, and the report output tells you what payroll dollars came from which funding source when your payroll provider runs the pay cycle. Your accounting system still does the final GL allocation.
Does WalnutsHR help with the annual CRA T3010 charitable return?+
We export the workforce data you need (total compensation, top-five paid employees' banding, FTE counts). Filling out T3010 itself is the treasurer's job, and your accounting software (QuickBooks, Xero, Sage) will still be the source of truth for financials.
Is there nonprofit pricing?+
Up to 5 employees is free on our regular plan; beyond that, pricing is $10/employee/month in CAD. For registered charities looking at larger plans, reach out to sales — we're open to discussing discounts.

Related reading

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